Overseeing time card management is an important administrative task
One aspect of an employee’s life that has stayed constant since the industrial revolution is that businesses track the time spent by an employee to do their work. The reasons are obvious – keeping track of your employees’ time cards will reduce payroll costs and cut down on company expenses.
Until a few decades ago, employees had to physically punch in and punch out when entering and leaving their workplace. However, with the technological revolution, it is not a common sight to see companies tracking employees’ working hours manually. Software-based time card management systems are the norm today rather than the exception.
Benefits of Time Card Management
1) Keep your employees on track
Time card management helps your employees take ownership of their workload. They can enter the time they took for each task and monitor how they are performing. Doing so will help in increasing employee productivity and enhancing company efficiency.
2) Prepare better estimates and quotes
Being able to give your clients accurate estimates and quotes is an important aspect of running a successful business. Using a time card management software helps you keep accurate records on how long each job takes.
3) Bill clients accurately
Thanks to the time card calculator you can bill your clients in an accurate manner. Input your start and finish work time for each day, add breaks and get the total hours for the entire week. Doing so will help you cut down on underbilling and overbilling.
4) Set project priority
Using a time tracking system will permit you to set staff allocation, view the milestones and calendars for each individual project that your company is working on. You can shift deadlines or re-allocate hours for projects depending upon the priority. Doing so will help you increase
How do Online Time Card Management Systems help?
Using an online time card management system has provided employers a way to do 100% accurate time tracking with very little effort on their part. You need time tracking software to derive critical insights, benefit your employees, and your business. After setting up the online time tracker, you can keep track of the punch-in and punch-out times for all your employees. You can do so by generating periodic or on-demand reports at the click of a button. As an employer, you will be able to hold your employees accountable for the hours they have actually worked.
Another advantage of online time card management systems is that your clients can see the exact hours that your employees have worked, improving transparency for all parties. Furthermore, since you don’t have to manually calculate time spent on work, you, as a business, can invest more time in other parts of your business.
How can you effectively manage time cards for employees that aren’t physically in the office?
Keeping track of attendance and time spent in businesses where employees are not always physically present in an office can be challenging. Consider construction companies – there are multiple teams, various job sites, and odd work hours to keep track of. If you aren’t able to keep track of all these aspects, your projects may quickly become disjointed and disorganized. You need proper time card apps for construction workers to keep track of back-office staff, project managers, and field workers at multiple sites.
Some of the features to look for in such a system are:
1) Keeping your employees accountable with Geofencing, IP Address Locking, and GPS Tracking
2) Streamlining payroll with the help of integrations, time-off tracking, on-demand payroll reports
3) Scheduling with the help of drag-and-drop functionality and repeating/recurring shifts
Implementing a Time Card Management System is crucial for both employers and employees. It helps employees keep track of their working hours while giving employers the necessary metrics to measure employee productivity and efficiency.