Document Management Reinvented

AI App Chats, Searches, and Auto-Names Files

AI is rapidly reshaping our work processes, from instantly populating CRM pages in real time right during a pitching call to doing sophisticated video editing. According to IBM, for example, 85% of companies will have generative AI-powered chatbots answering customer queries in place by 2026.

Streamlining tedious time-consuming tasks allows us to focus our time and energy on more strategic and creative ones. And if we as customers can have our questions answered without having to peruse the company website, user guides, or product documentation, why can’t we have the same luxury extended to documents we work with? Wouldn’t it be nice to ask a lengthy report a question and get a direct answer instead of skimming page after page in search of information?

Well, it turns out there’s an app for that.

AI Is for Documents too

When we think of tedious and time-consuming, document management makes the top of the list for most. Although processing and organizing documentation is a task we’d gladly delegate to AI, for some reason, people rarely think about AI assistants in the context of document management and are hugely missing out.

AI tools like MS Syntex and Azure Form Recognizer have made their way into the corporate world saving businesses hours of manual input and hundreds of processing errors. Meanwhile, very few people use AI-powered document management tools to benefit them personally.

Time Is Precious, Willpower Is Invaluable

Every time we perform tasks we find unpleasant, we deplete our willpower. Productivity coaches often recommend tackling the most important tasks first thing in the morning because willpower diminishes throughout the day, leading to procrastination if difficult tasks are left until later.

A PDF scanner app called iScanner uses AI to redefine document management. It automates the most tedious and time-consuming tasks, making the process quick and effortless for users by letting AI handle the dull work. This not only saves time but also conserves willpower, a precious and finite resource.

Big companies have been using tech to simplify tedious and annoying tasks like searching and organizing documents or searching for information within documents long before AI came along. AI has made these tasks even easier and quicker. But for someone who is self-employed, such professional document management tools can prove way too costly. And this is where mobile apps come into play.

AI-Powered Content Search

The iScanner app allows users to find any document stored in their repository by a keyword or number. All the user has to do is type a word, word combination, or a number that might be in the document into the search bar and the AI will fetch all documents that contain the search term. This allows even those who never bother to give their files an easily identifiable name to find what they need in seconds.

AI Auto-naming

Speaking of naming files properly, that’s another example of a time-consuming and annoying document-related task. What’s more, it has to be done consistently every time a file is created or imported. AI however can take over this chore too. It will parse the file to get the idea of its contents and generate an appropriate, obvious name for it at the point when the file is created or imported to the app.

Find Information and Chat with Your Documents

Users can also find any bits of information in a lengthy document by simply asking a built-in AI chatbot a question. The iScanner app uses a powerful OCR algorithm and has incorporated Chat GPT into it to allow users to skip poring over documents looking for the information they need. This can come in handy when one needs to quickly but thoroughly read a complex text such as a legal contract or agreement.

AI Rewriter and Summarizer

The chatbot in the app can also generate summaries and rewrite texts. Summaries can be incredibly helpful when someone needs to go through tons of information quickly while doing research. An AI rewriter tool can come in handy in an innumerable number of ways. Users can rephrase parts of their written work for a better flow or rewrite it using a different angle, thereby providing a fresh perspective and enhancing the overall quality of the content.

Small business owners can use the AI rewriter to improve product descriptions much faster and even optimize them for search engines by simply asking the AI to rewrite a description using relevant keywords. Also, it can be used to effortlessly repurpose existing contractor agreements or employee contracts by simply asking the AI rewriter to replace irrelevant names, addresses, company names, and other details with the relevant ones.

AI Translator

A scanning app with a built-in AI translator can significantly enhance accessibility and communication. It enables users to quickly translate scanned documents into multiple languages, making it easier to understand and share information across linguistic barriers. This feature is particularly useful for businesses and individuals who frequently work with international partners or travel. Additionally, it can aid in learning new languages by providing instant translations, helping users to better grasp and retain new vocabulary and phrases.

Works for Hard Copies

Because the app is a mobile scanner, it extends the benefits of AI for document and text processing to any hard copy. Users can even capture text from a computer display, sign, or poster. Additionally, users can copy and paste any text into the chat window for further processing using AI.