7 AI Tricks for Documents Everyone Should Know about 

Self-driving cars, robotic surgery, and virtual assistants showcase AI’s impressive capabilities but did you know AI can also make everyday tasks like paperwork a whole lot easier? Sure, robotic dogs and bionic limbs sound exciting, but let’s be honest: most of us won’t be interacting with them anytime soon. Documents, on the other hand, are a daily grind. In this post, we’ll explore 7 AI-powered tricks for managing documents that you definitely need to know.

You’re Too Good to Copy and Paste

Or at least that’s what Clipboard AI’s landing page says, and we think they’re spot on. If you often need to copy text and numbers from one app to another, you’re going to love this AI-powered tool. Clipboard AI completely automates this process and even includes built-in OCR, so it works with pictures of documents too. Imagine taking a photo of a handwritten meeting note and instantly transferring all the data into a digital format like Google Sheets, without typing a single word. Clipboard AI makes it that easy.

Auto-fill and Enjoy

Do you enjoy filling out PDF forms? Probably not. It’s tedious and annoying, especially when you have to type in your name, address, and email every single time, even for an organization that already has your details. You’d think they could retrieve those from their own database, right? Well, no matter because now AI can take over this repetitive task. An app called Forma allows you to save details that never or rarely change, like your name, birth date, and address, and more. Simply save them in the app and upload any form, and Forma’s AI will auto-populate all the generic fields, leaving only those requiring somewhat creative input for you to fill out. It can save you a great deal of time if you deal with forms a lot.

Need to Find Something in a Lengthy Document? Ask the Document a Question

Looking for specific details in a lengthy document is no fun and can be very time-consuming. Sometimes we have to do it, though, especially if it’s important legal stuff. The good news is that now, thanks to AI, this task has become much easier! Modern AI tools allow you to literally chat with your documents. Yep, it’s true! All you need to do is install the iScanner app, upload your documents or scan them if they’re hard copies, and open the AI chat window within your document. Ask any question and AI will answer it in no time, so you don’t have to pore over page after page. Just make sure your documents are in PDF format—if it’s a Word or PDF document, you can easily convert it using a Word to PDF online converter or any software with this functionality.

Say Goodbye to Messy File Names

There are those whose file repositories are impeccably organized, with every file perfectly named and categorized. They also have zero unread emails in their inbox, out-of-season clothing neatly packed for storage in the closet, and probably ride a unicorn. For the rest of us mortals, whose repositories are full of “New Folder (7),” “Document 22,” and “Copy of 904779898,” that same iScanner app from the previous section has designed an AI algorithm that parses the content of the files and generates clear and concise names. This makes documents easy to find and organize for storage without having to rename them manually.

When Someone Doesn’t Understand What No Doodling in the Margins Means

If you bought a secondhand book and are annoyed by the previous owner’s doodles, you’ll love the vFlat app’s scribble-doodle removal feature! Simply scan a page, and their AI algorithm will tidy it up, removing anything that the publisher didn’t originally intend. It’s also handy if your kid decides to decorate an important paper on your desk. Just scan it with vFlat, remove the artwork, and reprint a clean copy. Can be a lifesaver sometimes!

Visualize Data Faster Than Ever

If you need to analyze a report or create data visualizations like pie charts or line graphs, you can get it done much quicker and with little to no effort by asking ChatGPT. Just look for the small paper clip icon on the left-hand side of the input field. This allows you to upload files from your computer or a cloud service. You can upload an Excel file and ask ChatGPT any questions about the data or request it to generate diagrams for you.

Got a Blurry Document? AI Can Fix That

You’ve probably heard of image-unblurring tools that can fix and denoise unfocused photos. They won’t work well with documents but the iScanner’s team has developed an AI algorithm that specializes in documents. It works with both scanned documents that you create with the app and uploaded PDFs as well. So if a blurry scan is all you have and the source file is nowhere to be found you can run it through the app and give it a much more professional look.