Any executive working in the Heating, Ventilation and Air Conditioning (HVAC) business will understand how difficult it can be to stay on top of the entire company’s operations. From managing orders and allocating resources to overseeing the workforce and tracking invoices, there are a million and one plates to keep spinning in a stressful industry.
Fortunately, there is an easier way. The advances of modern technology mean that sophisticated HVAC software is now available to update the way you do things and automate many laborious business processes, thus better managing your workflow and optimizing your operations. Here are three tangible ways in which HVAC software can bolster your business performance and save you money.
The HVAC is often one that blows hot and cold (pun intended). But when things are really hot, there can often be an overwhelming amount of work in the pipeline. That can lead to resource capacity shortages, scheduling conflicts and missed deadlines. With almost a third (31%) of all businesses neglecting to even consider capacity when accepting new work, that can present major problems.
With a dedicated scheduling system in place, you can automatically update your records and reallocate workers as and when new jobs come in. This will avoid issues like under-booking, over-booking and double booking, as well provide you with the opportunity to better inform team decisions with the use of job notes, custom lines and attachments.
Successful HVAC firms are likely to be juggling multiple contracts and working on multiple projects simultaneously. That can be difficult enough to manage while the work is in progress, but even trickier to keep tabs on when it comes time to invoice. A recent survey showed that over half (54%) of all invoices were sent to the wrong place, with 3.6% of invoices that had been manually entered containing an error.
With the right HVAC software in place, you can seamlessly link your orders to your accounts, meaning that invoices can be easily and quickly created, sent and tracked upon the completion of a contract. You can even optimize your payment management system to accept online transactions and integrate your operations with your accountancy software.
The automation of all the aforementioned data entry and collation means that your staff will need to devote fewer working hours to such menial tasks. That will free them up to tackle more productive (and more lucrative) endeavors, such as analyzing your company’s performance and identifying any weaknesses, thus further optimizing your operations and enhancing your bottom line.
What’s more, the benefits will not just be monetary. With your workforce being redirected towards more challenging and rewarding uses of their time, you can boost employee morale and enjoy a happier workplace. That, in turn, will not only reinforce the higher levels of productivity brought about by the software, but also increase employee retention and ensure you retain the best and brightest members of your team on your payroll.