Employer’s obligations to the employee

Health and safety, wages, terms, and conditions of employment

An employer who hires an employee has a list of obligations. For many countries, including IT recruitment in Turkey, it is important that the conditions and obligations are clear and understandable both for the employer, who must fulfill them, and for the employee, who must monitor their rights and corresponding payments. One of the elements that form the basis of any relationship between employer and employee are the rules established by the National Labour Inspectorate.

Labour Inspectorate

The Labour Inspectorate, also known as the National Labour Inspectorate, is the Polish body that supervises and controls the observance of labor law. This concerns both the law and occupational health and safety. The Inspectorate also monitors regulations on employment and wages.

Main obligations towards the employee

An employer who wants to hire a new person in his or her company must consider a number of obligations that must be met. The basic obligations include:

• paying wages correctly and on time,
• respecting the employee, his or her dignity and personal rights,
• ensuring that the employee undergoes medical examinations,
• informing the employee of the scope of his or her duties at work,
• organizing the worker’s work according to his or her qualifications and skills,
• organizing work in such a way as to reduce the workload,
• countering discriminatory behavior through gender, origin, age, disability, race, religion, sexual orientation, etc.,
• counteracting employee mobbing,
• issuing the employee with an employment card after the termination of employment.

This is one of the important rules that management must follow when accepting employees into their company. However, these are not all the rules to keep in mind. Another aspect is health and safety issues.

Employer responsibilities in terms of employee health and safety

It is on the shoulders of the supervisor to prepare and provide the employee with proper health and safety training. Every person just hired should be sent to a training session, which should be mandatory in every company. During the meeting, the knowledge that is very indispensable to the job is imparted, and the employee is informed of the risks associated with the position. In addition, the employer must also:

• guarantee occupational health and safety,
• Provide systematic training in occupational health and safety,
• take care to comply with the principles of health and safety at work,
• comply with the orders and decisions made by the supervisory body,
• follow the recommendations of the labor inspector,
• Provide employees with free protective equipment, as well as shoes and work clothing, if this is necessary for the performance of their duties
• to inform the workers designated to provide first aid and carry out evacuation activities,
• provide the worker with first aid.

Occupational health and safety are a significant part of every facility. The employer must make sure that working conditions are safe for their employees and inform them of the risks arising from the activities performed in their position.

Employer Responsibilities Related to Employment

When hiring people for a company, it is indispensable to follow all the crucial formalities that go along with it. Every business owner should know them before deciding to increase their workforce. The most important responsibilities of employers when hiring an employee are:

• collect the candidate’s most important documents: application, questionnaire, diplomas, certificates of employment, etc.,
• preparing a contract, which must contain: the parties to the contract, the type of contract, the date of conclusion, the type of work and place of work, the wage, the number of hours of work, the start date of work,
• issuance of referrals for studies,
• organization of training on occupational safety and health,
• application of the employee to the social insurance institution,
• calculation of wages,
• payment of tax for the employee.

The employer is first and foremost obligated to comply strictly with the labor code. The above-mentioned conditions must be met if the candidate is employed under an employment contract. In the case of another type of contract, all conditions are necessary.

The employer’s obligation to pay wages

An employer who signs a contract with an employee is obligated to pay the wages due, which are stated in the documents signed by both parties. The wages must be commensurate with the type of work performed as well as the qualifications of the employee. The manager determines the number of wages, as well as the rules for determining them. However, it is worth noting that the salary cannot be less than the minimum wage, which is specified in the labor law. Payment of due must take place once a month in a certain period. The employee is paid for the month worked. If he is ready to work, but for some reason cannot start work, the manager is obliged to pay wages for that period.

Advantages of working with Alcor

1. Eliminates labor disputes

When an employee enters an employment contract with Alcor company and not with the customer, it eliminates the customer’s involvement in labor disputes that involve this employee and liability for violating the law to the employee.

2. Simplifies personnel management and personnel records

Vacations and sick leave are handled by Alcor. As a result, it reduces the burden on the accounting department of the client and gets rid of the provision of separate social guarantees. Alcor also handles HR documentation, administers business trips, prepares advance reports, and provides the necessary certificates to employees.

3. Deals with financial issues

Alcor calculates, accrues, and pays salaries and compensations. She deals with tax payments and different levies such as social security levy; optimizes taxation (dealing with personal income tax, military levies, and ERS), and forms the customer’s tax credit.

4. Increase expenses displayed on the balance sheet (and, consequently, reduce taxes on profits)

5. Reduce maintenance costs for full-time employees

For office supplies, equipment, software, and consumables. Especially, costs are reduced in accounting and human resources departments, which lose some of their functions. In our practice, small companies often get rid of HR completely. The out staffer still has a large enough staff to meet any needs if they arise.