Written communication can be just as important as oral communication in the business world.
Consider how much of your day at work you spend writing. Whether you’re working on reports and presentations, or writing emails, receipts, and letters to your partners and clients, writing takes up a surprising amount of our day. But, how effective are your written forms of communication?
Being capable of communicating in a powerful and effective manner is one of the best skills someone in business can have, and there’s always room to improve and to enhance your skills. Whatever level of writer you consider yourself, today we’re going to explore eight ways you can take your writing to the next level instantly.
#1 – Plan Your Writing
It doesn’t matter if you’re writing a 100-page report, or a simple SMS or instant message, before jumping straight into the writing part, try to stop and think about what you’re writing so you can have complete clarity.
Consider who you’re writing to, why you’re writing to them, what information you’re going to include, and how you’re going to present it. This will help your business writing become a lot more accurate.
#2 – Be Concise
“In the business world, everybody is busy and always has something to do. This is why precision and conciseness in your writing is of the utmost importance. Always try to keep your writing as short and as condense as possible, as long as you’re not leaving out any important information,” shares Jack Denning, a business writer for Paper Fellows.
#3 – Keep Things Simple
It’s easy to get caught in the trap of trying to use big, fancy words to create a certain impression about yourself or your company, but this can do more harm than good. The simpler you can keep your business writing, the more easily it will be understood and the more effective it will be.
#4 – Implement Active Voice
Active voice is a type of writing voice which is considered the most direct form of communication and it’s vital that you use it in your business writing content. For example;
- The baker baked bread.
- The bread was baked by the baker.
The first sentence is active; the second is passive. You can easily see how much more direct and concise this form of writing is, and how easily it conveys the message it’s trying to send.
#5 – Implement a Call to Action
The chances are that every email, report, or letter you send will require the reader to take some form of action. It’s extremely rare that a form of business communication will be for informative purposes only.
With this in mind, it’s important to clearly ask what you want the reader to do within everything you write. This means putting a call to action at the end of your written messages, ensuring there’s no room for miscommunication and whatever you’re asking for gets completed.
#6 – Use Online Tools
Improving your business writing skills is a continuous process that will always have room to improve. Fortunately, since there’s so much to consider, there’s a range of online tools you can use to help you along the way.
Some of these include;
- Via Writing and State of Writing: These two online resources can be used to check and improve your use of grammar.
- Academized and UKWritings: As recommended by Academized review, these two services can be used to proofread your writing and correct any errors in it.
- My Writing Way and Simple Grad: These two blogs are full of tips and advice to help you proofread your business writing forms.
- Essayroo and Paper Writing Service: Use these two professional editing tools to help improve the structure and format of your written content, as reviewed by Assignment Help Services.
- Writing Populist and Let’s Go and Learn: These two blogs contain a ton of information to help you improve your own proofreading skills.
#7 – One Message per Topic
It’s easy to get caught in the trap of trying to talk about multiple things in one message. However, this dramatically increases the risk of miscommunication, or something becoming forgotten, which of course is ineffective in a business environment.
Instead, always keep to one message per subject or topic. This way, you can be sure you’re only talking about the subject in question, and there’s no room for confusion.
#8 – Always Check Your Work
After you’ve finished writing something, don’t automatically send, always read through what you’ve written to ensure everything is accurate. While this does include checking for typos and grammatical mistakes, it also means checking figures and facts to make sure they are written correctly.
Written by: Grace Carter, BOSS Contributor
Grace Carter is a business writer at Custom Writing and Urgent Assignment Help services. She curates business communication and manages team of remote workers. Also, Grace creates educational courses on OX Essays, academic website.